Award Packaging
Awards take the form of a "package" of financial aid, usually consisting of grant money and/or work-study (if available), depending on your financial need and the availability of funds. Awards may be adjusted at any time, including when we are notified that you have received resources not previously reported or a change in your enrollment status.

Awards are packaged as follows:

  • FAFSA application date
  • File completion date
  • Greatest need 

Revisions to Awards
Revisions to awards may be possible because personal financial circumstances are so unpredictable. If funding is available, aid for valid educational expenses not already covered in the student cost budget may be increased.

Bookstore Process and Pell Grants
If eligibile for a Pell Grant (CA residents only), funds are sent to the college bookstores one week prior to the start of the semester to allow you to use a portion of your Pell Grant to purchase books and supplies. The account is valid at the City, Mesa, and Miramar College and ECC bookstores, regardless of where students are taking classes. If you do not purchase your books from the college bookstore, or if you have any funds remaining on account, you will receive those funds with your first Pell Grant disbursement.

Enrollment Level Freeze Date
Financial aid checks are usually ready for disbursement approximately four or five weeks after the start of classes. Pell Grant and Cal Grant disbursements are based on enrollment levels at time of payment (Freeze date) and will not be adjusted for changes in enrollment status. Please see the "Payment Dates" webpage for the main disbursement dates.

Online Classes and Out of State Students
If your legal or mailing address is located in another state and you are enrolled in all online (web) classes, you may not be eligible for federal financial aid. If you feel your status is incorrect, you must come into the Financial Aid Office and provide appropriate documentation to show you reside in California.

Return of Title IV Funds
If you withdraw from classes after aid has been disbursed to you, you may be required to repay all or part of this aid. Please see the webpage "Return of Title IV Policy".

Satisfactory Academic Progress
You must be making Satisfactory Academic Progress (SAP) as determined by the Standards of Satisfactory Academic Progress for Financial Aid Recipients. Please see the "Satisfactory Academic Progress" webpage especially since the policy has changed and the process for reinstatement is more stricter than the previous policy.

Academic Year Definition
The academic year is defined as 9 months, two semesters (Fall and Spring). Each semester is 16 weeks in length.

This page was last updated on July 5, 2017.