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Business Services

Location:

Room T-160   First floor of the T-Building
Ph. (619) 388-3428
Fax. (619) 388-3065

Hours of Operation:

San Diego City College Business Services is open Monday - Friday, 8:00 AM - 4:30 PM.

Name Role and Areas of Responsibility
Roxann Solis Director, Administrative Services
Sal Guzman Accounting Specialist
Berenise Romero Sr. Accounting Technician (BTs, JEs, Budget Related Items)
Natali Torres Alvarez Sr. Accounting Technician (BTs, JEs, Budget Related Items)
Cristian Rincon Sr. Accounting Technician (Strong Workforce)
Lydia Bakit Business Office Support Supervisor
Andres Sanchez Administrative Technician (HR, PAS Sheets, Payroll items)
Kenia Ponce Administrative Technician (HR, PAS Sheets, Payroll items)
Dena Prater Administrative Assistant V (Assistant to VPAS)

Our Commitment:

  • Provide exemplary customer service to the campus community through training, budgetary advising, and accurate information and timely responses.
  • Maintain financial stability (to ensure fiscal accountability of all expenditures) and institutional compliance with all rules and regulations.
  • Report payroll activities in a complete, accurate and timely matter as reported to Business Services.
  • Provide the requestor of supplies and equipment, the best service in procurement of goods and services within the scope of the District policies.
  • Serve as campus liaison with District Offices (Business Services, Human Resources, Purchasing)

Services Provided:

  • Acquisitions of equipment and supplies
  • Budget Development/Control
  • Civic Center/Facilities Usage
  • Health & Safety
  • Financial Reporting
  • Mileage

Trainings and Workshops

Please visit the links below to view availability and book a 30-minute appointment in Business Services, Room T-160

Sal Guzman: https://calendly.com/sguzman-10/30min 
Mondays from 9:00 am - 10:00 am

Natali Torres: https://calendly.com/natali_torres 
Tuesdays from 9:00 am - 11:00 am

Berenise Romero: https://calendly.com/berenise_r 
Wednesdays from 9:00 am - 10:00 am

Cristian Rincon: https://calendly.com/cristian_rincon/30min 
Thursdays from 11:30 am - 12:30 pm

open lab dates

Next Training

Preparing for Year-End Close (Flex#: 26490)

February 27, 2025 at 9:00 - 10:00 AM

    Zoom https://sdccd-edu.zoom.us/j/86960438225


 2024/2025 Monthly Budget Workshops and Trainings

  • August 29, 2024 9:00-10:00 AM Understanding Student Centered Fundng Formula (SCFF) and Campus Allocation Model (CAM)
  • September 19, 2024 9:00-10:00 AM Processing PAS Sheets and Payroll Schedule Review
  • October 21, 2024 9:00-10:00 AM Travel Training by District Office Team
  • November 6, 2024 9:00-10:00 AM  Purchasing Training by District Office    [Zoom Recording: Training 11/6/24]
  • December 12, 2024 9:00-10:00 AM  Processing Journal Vouchers and Budget Tranfers (JVs & BTs)
  • January 16, 2025  10:00-11:00 AM  Explaining Functions of Foundation, Civic Center, Auxiliary and Co-Curricular
    Overview of Accounts Presented 1/16/2025
  • February 27, 2025 9:00-10:00 AM Preparing for Year-End Close
    Zoom https://sdccd-edu.zoom.us/j/86960438225

Spring 2024 Workshop Recordings
Travel Training by District Office Zoom Recording
Budget Development & Management  Zoom Recording
Preparing for Year-End Close Year End Close Workshop 2023 Zoom Recording

FY2024-2025 YEAR-END CLOSING DEADLINES coming soon

FY2023-2024  YEAR-END CLOSING DEADLINES

These deadlines will be strictly enforced. Any requests submitted after these dates will be subject to approval by the Vice President of Administrative Services. Dates are as of the Close of Business

Monday April 8th, 2024

Requisitions for General Fund (1110): Supplies, equipment and services in PeopleSoft.
PLEASE NOTE: If your purchase requires a budget transfer, send that form ASAP to Business Services so your transfer may be processed before the deadline.

Monday May 6th, 2024

Restricted Funds Requisitions (1200-7999)
Change Orders
(Any changes to an existing Purchase Order)
Budget Managers: All budget allocations for restricted funds that roll over to 2024-2025

Monday May 20th, 2024

Revolving Cash Fund (RCF) reimbursements

Friday May 31st, 2024

Printing and Postage: Requests submitted to the Mail/Duplicating Department. Please budget check prior to submission to ensure funds are available. Any requests sent after this date will be charged to the new fiscal year.

Friday June 7th, 2024

Payment Requests; Restricted Budget Transfers FY23-24
Contract employee payroll budget changes for next FY
Mileage; Travel Claims; Travel Authorizations; Travel Expense Reports
Request to have PO rolled into the new FY

Monday June 24th, 2024

FINAL Invoices for ALL Purchase Orders:
Please send all suppliers’ invoices to APinvoice@sdccd.edu. Please attach one invoice per single e- mail.
The appropriate PO number must be listed in the invoice and it must be in pdf format.
The invoice will be routed to the appropriate AP staff. Therefore, it is not necessary to copy AP staff when sending the invoice to
APinvoice@sdccd.edu to avoid duplication of work.”

On each invoice, obtain your manager’s signature and writeOk to pay”. Also include the corresponding Purchase Order number (CIT000xxxx) on the invoice. [All Blanket Purchase Orders will automatically close Friday, June 21.]

Monday July 8th, 2024

Journal Entries for all funds
Budget Adjustments for FY24-25 Tentative Budgets

Keep in mind:

  • These deadlines mean all requisitions must be entered and valid in PeopleSoft. Your request must be complete when submitted; otherwise it will be pushed back to the originator.
  • When entering requisitions, remember to leave enough budget to include tax. Tax will be added by the Purchasing Department when the PO is issued.
  • For forms, templates and additional information, visit our webpage: Business Services Forms (sdcity.edu)

Campus Facilities, Work Orders and Operations Requests:

Please submit the following requests with forms if necessary to: cityservicerequests@sdccd.edu

  • Request for facility use
  • Alarm and key requests
  • Work orders
  • Stockroom delivery requests
  • Guest parking permits
  • Fob requests
  • Site improvements
  • Equipment transfer requests
  • PPE requests
  • Telephone service requests
  • Space requests
  • Onsite equipment transfer requests

Click here for Business Services Forms >