Business Services
Location:
Room T-160 First floor of the T-Building
Ph. (619) 388-3428
Fax. (619) 388-3065
Hours of Operation:
San Diego City College Business Services is open Monday - Friday, 8:00 AM - 4:30 PM.
Name | Role and Areas of Responsibility |
Roxann Solis | Director, Administrative Services |
Sal Guzman | Accounting Specialist |
Berenise Romero | Sr. Accounting Technician (BTs, JEs, Budget Related Items) |
Natali Torres Alvarez | Sr. Accounting Technician (BTs, JEs, Budget Related Items) |
Cristian Rincon | Sr. Accounting Technician (Strong Workforce) |
Lydia Bakit | Business Office Support Supervisor |
Andres Sanchez | Administrative Technician (HR, PAS Sheets, Payroll items) |
Kenia Ponce | Administrative Technician (HR, PAS Sheets, Payroll items) |
Dena Prater | Administrative Assistant V (Assistant to VPAS) |
Our Commitment:
- Provide exemplary customer service to the campus community through training, budgetary advising, and accurate information and timely responses.
- Maintain financial stability (to ensure fiscal accountability of all expenditures) and institutional compliance with all rules and regulations.
- Report payroll activities in a complete, accurate and timely matter as reported to Business Services.
- Provide the requestor of supplies and equipment, the best service in procurement of goods and services within the scope of the District policies.
- Serve as campus liaison with District Offices (Business Services, Human Resources, Purchasing)
Services Provided:
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Trainings and Workshops
Please visit the links below to view availability and book a 30-minute appointment
in Business Services, Room T-160
Sal Guzman: https://calendly.com/sguzman-10/30min
Mondays from 9:00 am - 10:00 am
Natali Torres: https://calendly.com/natali_torres
Tuesdays from 9:00 am - 11:00 am
Berenise Romero: https://calendly.com/berenise_r
Wednesdays from 9:00 am - 10:00 am
Cristian Rincon: https://calendly.com/cristian_rincon/30min
Thursdays from 11:30 am - 12:30 pm
Next Training
Preparing for Year-End Close (Flex#: 26490) |
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February 27, 2025 at 9:00 - 10:00 AM |
2024/2025 Monthly Budget Workshops and Trainings
- August 29, 2024 9:00-10:00 AM Understanding Student Centered Fundng Formula (SCFF) and Campus Allocation Model (CAM)
- September 19, 2024 9:00-10:00 AM Processing PAS Sheets and Payroll Schedule Review
- October 21, 2024 9:00-10:00 AM Travel Training by District Office Team
- November 6, 2024 9:00-10:00 AM Purchasing Training by District Office [Zoom Recording: Training 11/6/24]
- December 12, 2024 9:00-10:00 AM Processing Journal Vouchers and Budget Tranfers (JVs & BTs)
- January 16, 2025 10:00-11:00 AM Explaining Functions of Foundation, Civic Center, Auxiliary and Co-Curricular
Overview of Accounts Presented 1/16/2025 - February 27, 2025 9:00-10:00 AM Preparing for Year-End Close
Zoom https://sdccd-edu.zoom.us/j/86960438225
- March 27, 2025 9:00-10:00 AM Budget Development & Management
Zoom https://sdccd-edu.zoom.us/j/85195262824 - April 24, 2025 9:00-10:00 AM Site Improvement and Work Order Request Process
Zoom https://sdccd-edu.zoom.us/j/85800052847 - May 15, 2025 10:00-11:00 AM Business Services Q&A
Spring 2024 Workshop Recordings
Travel Training by District Office Zoom Recording
Budget Development & Management Zoom Recording
Preparing for Year-End Close Year End Close Workshop 2023 Zoom Recording
FY2024-2025 YEAR-END CLOSING DEADLINES coming soon
FY2023-2024 YEAR-END CLOSING DEADLINES
These deadlines will be strictly enforced. Any requests submitted after these dates will be subject to approval by the Vice President of Administrative Services. Dates are as of the Close of Business
Monday April 8th, 2024
Requisitions for General Fund (1110): Supplies, equipment and services in PeopleSoft.
PLEASE NOTE: If your purchase requires a budget transfer, send that form ASAP to Business Services
so your transfer may be processed before the deadline.
Monday May 6th, 2024
Restricted Funds Requisitions (1200-7999)
Change Orders (Any changes to an existing Purchase Order)
Budget Managers: All budget allocations for restricted funds that roll over to 2024-2025
Monday May 20th, 2024
Revolving Cash Fund (RCF) reimbursements
Friday May 31st, 2024
Printing and Postage: Requests submitted to the Mail/Duplicating Department. Please budget check prior to submission to ensure funds are available. Any requests sent after this date will be charged to the new fiscal year.
Friday June 7th, 2024
Payment Requests; Restricted Budget Transfers FY23-24
Contract employee payroll budget changes for next FY
Mileage; Travel Claims; Travel Authorizations; Travel Expense Reports
Request to have PO rolled into the new FY
Monday June 24th, 2024
FINAL Invoices for ALL Purchase Orders:
“Please send all suppliers’ invoices to APinvoice@sdccd.edu. Please attach one invoice per single e- mail.
The appropriate PO number must be listed in the invoice and it must be in pdf format.
The invoice will be routed to the appropriate AP staff. Therefore, it is not necessary
to copy AP staff when sending the invoice to APinvoice@sdccd.edu to avoid duplication of work.”
On each invoice, obtain your manager’s signature and write “Ok to pay”. Also include the corresponding Purchase Order number (CIT000xxxx) on the invoice. [All Blanket Purchase Orders will automatically close Friday, June 21.]
Monday July 8th, 2024
Journal Entries for all funds
Budget Adjustments for FY24-25 Tentative Budgets
Keep in mind:
- These deadlines mean all requisitions must be entered and valid in PeopleSoft. Your request must be complete when submitted; otherwise it will be pushed back to the originator.
- When entering requisitions, remember to leave enough budget to include tax. Tax will be added by the Purchasing Department when the PO is issued.
- For forms, templates and additional information, visit our webpage: Business Services Forms (sdcity.edu)
Campus Facilities, Work Orders and Operations Requests:
Please submit the following requests with forms if necessary to: cityservicerequests@sdccd.edu
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