Business Services
Location:
Room T-160 First floor of the T-Building
Ph. (619) 388-3428
Fax. (619) 388-3065
Hours of Operation:
San Diego City College Business Services is open Monday - Friday, 8:00 AM - 4:30 PM.
Name | Role and Areas of Responsibility |
Roxann Solis | Director, Administrative Services |
Sal Guzman | Accounting Specialist |
Berenise Romero | Sr. Accounting Technician (BTs, JEs, Budget Related Items) |
Natali Torres Alvarez | Sr. Accounting Technician (BTs, JEs, Budget Related Items) |
Lydia Bakit | Business Office Support Supervisor |
Andres Sanchez | Administrative Technician (HR, PAS Sheets, Payroll items) |
Kenia Ponce | Administrative Technician (HR, PAS Sheets, Payroll items) |
Dena Prater | Administrative Assistant V (Assistant to VPAS) |
Our Commitment:
- Provide exemplary customer service to the campus community through training, budgetary advising, and accurate information and timely responses.
- Maintain financial stability (to ensure fiscal accountability of all expenditures) and institutional compliance with all rules and regulations.
- Report payroll activities in a complete, accurate and timely matter as reported to Business Services.
- Provide the requestor of supplies and equipment, the best service in procurement of goods and services within the scope of the District policies.
- Serve as campus liaison with District Offices (Business Services, Human Resources, Purchasing)
Services Provided:
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Trainings and Workshops
Please visit the links below to view availability and book a 30-minute appointment
in Business Services, Room T-160
Sal Guzman: https://calendly.com/sguzman-10/30min
Mondays from 9:00 am - 10:00 am
Berenise Romero: https://calendly.com/berenise_r
Wednesdays from 9:00 am - 10:00 am
Next Training
Business Services Q&A
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May 5, 2025 at 10:00 - 11:00 AM |
2024/2025 Monthly Budget Workshops and Trainings
- August 29, 2024 9:00-10:00 AM Understanding Student Centered Fundng Formula (SCFF) and Campus Allocation Model (CAM)
- September 19, 2024 9:00-10:00 AM Processing PAS Sheets and Payroll Schedule Review
- October 21, 2024 9:00-10:00 AM Travel Training by District Office Team
- November 6, 2024 9:00-10:00 AM Purchasing Training by District Office [Zoom Recording: Training 11/6/24]
- December 12, 2024 9:00-10:00 AM Processing Journal Vouchers and Budget Tranfers (JVs & BTs)
- January 16, 2025 10:00-11:00 AM Explaining Functions of Foundation, Civic Center, Auxiliary and Co-Curricular
Overview of Accounts Presented 1/16/2025 - February 27, 2025 9:00-10:00 AM Preparing for Year-End Close
- March 27, 2025 9:00-10:00 AM Budget Development & Management
- April 24, 2025 9:00-10:00 AM Site Improvement and Work Order Request Process
See Business Services Forms Page for Recording - May 15, 2025 10:00-11:00 AM Business Services Q&A
Spring 2024 Workshop Recordings
Travel Training by District Office Zoom Recording
Budget Development & Management Zoom Recording
Preparing for Year-End Close Year End Close Workshop 2023 Zoom Recording
FY2024-2025 YEAR-END CLOSING DEADLINES
These deadlines will be strictly enforced. Any requests submitted after these dates will be subject to approval by the Vice President of Administrative Services. Dates are as of the Close of Business
Monday April 7th, 2025
Requisitions for General Fund (1110): Supplies, equipment and services in PeopleSoft.
PLEASE NOTE: If your purchase requires a budget transfer, send that form ASAP to Business Services
so your transfer may be processed before the deadline.
Monday May 5th, 2025
Restricted Funds Requisitions (1200-7999)
Change Orders (Any changes to an existing Purchase Order)
Budget Managers: All budget allocations for restricted, new funding and funds that
roll over to 2025-2026 (If you have questions, please contact Roxann Solis)
Wednesday May 7th, 2025
CONTRACT PAS grant-funded changes
Friday May 9th, 2025
HOURLY PAS grant-funded changes
Monday May 19th, 2025
Revolving Cash Fund (RCF) reimbursements
Monday May 26th, 2025
New Hire/Rehire Packets for a start date of July 1st
Friday May 30th, 2025
Printing and Postage: Requests submitted to the Mail/Duplicating Department. Please budget check prior to submission to ensure funds are available. Any requests sent after this date will be charged to the new fiscal year.
Restricted Budget Transfers FY24-25
Travel Authorizations
Friday June 9th, 2025
Payment Requests; Travel Expense Reports (including mileage reimbursements); Cal-Card Payment Requests; Change Orders; All invoices for blanket orders must
be submitted by this date; All orders must be received by this date
Monday July 7th, 2025
FINAL Invoices for ALL Purchase Orders:
“Please send all suppliers’ invoices to APinvoice@sdccd.edu. Please attach one invoice per single e- mail.
The appropriate PO number must be listed in the invoice and it must be in pdf format.
The invoice will be routed to the appropriate AP staff. Therefore, it is not necessary
to copy AP staff when sending the invoice to APinvoice@sdccd.edu to avoid duplication of work.”
On each invoice, obtain your manager’s signature and write “Ok to pay”. Also include the corresponding Purchase Order number (CIT000xxxx) on the invoice. [All Blanket Purchase Orders will automatically close Friday, June 9.]
Journal Entries for all funds FY 24-25
Budget Adjustments for FY25-26 Tentative Budgets
All grant closing information
Keep in mind:
- These deadlines mean all requisitions must be entered and valid in PeopleSoft. Your request must be complete when submitted; otherwise it will be pushed back to the originator.
- When entering requisitions, remember to leave enough budget to include tax. Tax will be added by the Purchasing Department when the PO is issued.
- For forms, templates and additional information, visit our webpage: Business Services Forms (sdcity.edu)
Frequently Asked Questions
Updated February 2025
How do I submit a purchase request for my department?
Purchase requests must be submitted via PeopleSoft and approved by the department
head before routing to Business Services for final processing.
What is the process for requesting reimbursement for work-related travel?
Employees must complete a Travel Authorization Form before travel and submit receipts
with a Travel Expense Report within 10 days after the last day of travel for reimbursement.
How can my department request funding for new initiatives or equipment?
Funding requests should be submitted during the annual budget development process,
which is approved by the City Resources Council, depending on fund availability and
campus priorities.
Where can I find information on my department’s budget?
Department budget reports are available through your PeopleSoft portal and/or your
budget manager.
What is the process for paying vendors or contractors?
Registered vendors must submit invoices referencing a valid purchase order (PO). Payments
are processed through Accounts Payable within the standard Net 30 payment terms.
Can faculty and staff request keys or access cards to campus buildings?
Access requests must be submitted through the Key Request Form, approved by the department
Dean and VPA before submitting to Business Services.
How do I request the use of campus facilities for an event?
Event requests must be submitted through the Facilities Request form at least two
weeks in advance and may require approval and fees for external organizations.
Who should I contact for emergency repairs outside of regular hours?
For urgent issues outside business hours, report via the LiveSafe app or contact Campus
Police, who will coordinate with on-call Facilities staff.
Why does Accounts Payable require a W-9 from new vendors?
IRS Form W-9 Request for Taxpayer Identification Number is required for all new vendors
for tax reporting purposes and to limit the liability of the District and the College
in case of audit. When vendors sign the form they verify that all tax information
provided is valid.
How do we set up a nonresident vendor?
Payments to non-residents (foreign persons) are unique to each situation; please contact
Business Services for assistance. Ensure all proper documentation and approvals are
complete before a promise to pay is issued.
How long does it take to process my expense report?
The Accounts Payable team will process checks seven (7) to ten (10) business days
after expense reports are submitted.
How long does it take for vendors to receive payment?
Vendor payments are Net 30, which means payments are normally issued within 30 days
of satisfactory receipt or invoice, whichever is later.
What is the current mileage reimbursement rate?
The federal mileage reimbursement rate beginning January 1, 2025, is $0.70 per mile
Campus Facilities, Work Orders and Operations Requests:
Please submit the following requests with forms if necessary to: cityservicerequests@sdccd.edu
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Click here for Business Services Forms >
Campus Custodial and Facilities Services |
Hours of Operation: Day Time Hours 5:30 AM - 2:00 PM | Evening Hours 2:00 PM - 1:30 AM |