Funding Requests

Committee Charge

The primary function of the committee is to review and award funds for conference and travel requests from classified professionals and administrators, and faculty as specified in the faculty collective bargaining agreement. The group ensures fiscal responsibility and transparency in administering professional learning funds dedicated  to travel, conferences, workshops, and other similar activities. 

This group supports the planning processes for the Professional Learning Strategic Plan and Student Equity and Achievement Plan. The group reports to the following governance bodies:

• Professional Learning Council
• Academic Senate
• Classified Senate Professional Learning Committee

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Membership

Faculty

• Marco Anzures, Professional Learning Coordinator (Chair)
• Anna Rogers, English
• VACANT

Classified

• Sean Ryan, Classified Senate President
• Neary Sim, Classified Senate Representative

Supervisors

• Josolyn Hill

Ex Officio 

• Marco Anzures, Professional Learning Coordinator (Chair)

Choose which type of funding request you are applying for and select the appropriate form to submit. 

• Travel or Absence from Campus 
• Non-Travel Related 

Travel or Absence from Campus

Does your funding request include travel or an absence from campus? If the answer is "yes" you must complete a Pre-Authorization for Travel Form and get the required signature approvals from your chair (faculty only), manager or supervisor, and included your completed form with your request. You will then complete and attach your documents to the Request for Professional Learning Funds form.  

• Pre-Authorization for Travel Form

Non-Travel Funding Request

Note: The faculty professional development fund (Faculty CBA Article 18.3.3) can only be used for travel/conference events. Non-travel related activities such as online workshops or trainings can't be supported by this fund at this time. 

Classified, Supervisors, & Managers

If your funding request does not require travel or absence from campus please complete the Non-Absence/Travel Request Form. For example, registering for an @ONE online workshop. Attach your form and supporting documents to the Request for Professional Learning Funds form.  

• Non-Absence/Travel Request Form

AFT Guild Local 1931 Funds

Classified professionals may request union travel/conference professonal development funds if there are no department or campus funds available. 

Complete the AFT form and submit to Jim Mahler by email. 

Funding Approval Process

The Professional Learning Funding Request Committee reviews all submitted requests for professional learning funding. The group meets twice a month except for June (see dates at the bottom of the page). 

Steps

1. When you submit the completed forms you get an email notification that the committee has received your forms.
2. When your funding request is approved, you will receive an email confirming you have been approved and for what amount. Then, your packet is sent via Adobe Sign to Business Services for a final signature.
3. Final signatures from Business Services are done by Adobe Sign. Once completed you will receive an automatice email from Adobe with a copy of the signed form. 

If you submitted a pre-Authorization for Travel: 

• Submit your completed forms in mySDCCD/PeoplesSoft prior to travel/conference
• Go to Completing Your Reimbursement for next steps

If you submitted a non-travel funding request: 

• You will receive a signed and completed Voucher form to attach to your Payment Request in PeopleSoft.
• Note: You will need to have yourself approved as an supplier to be eligible to submit a Payment Request. Complete the Supplier Intake Form and W-9 and email to Sal Guzman ([email protected]) in Business Services.
  • Go to the Business Services webpage and scroll to "Purchasing and Contract Services"
• How to Enter a Payment Request

Need Help?

• Individual 1:1 Training with Business Services

Post-Activity Share Out

All professional learning funding requests are required to submit post-event share out with the Professional Learning Funding Committee using the designated form. You may satisfy this requirement by completing at least one of the following after the event:

• Facilitate a Flex workshop
• Submit a brief written report (no more than 150 words) or audio narration (no longer than 1-minute)
• Provide a copy of a presentation to a department, council, committee, or another appropriate campus group (3-5 slides not including a title slide) 

Submit

Travel or Absence from Campus 

If you traveled or were absent from campus and completed a pre-Travel Authorization form and submitted it on mySDCCD PeopleSoft, you must complete the Travel Expense Report in MySDCCD/Peoplesoft within 10 days of your activity.  

• Complete your travel/conference 
• Within 10-days of the event submit your Expense Report
• Travel Authorization Procedure

• Expense Report Procedure

Non-Travel/Other Funding Requests 

If your funding request did not require travel or absence from campus. You will complete a Payment Request in mySDCCD/PeopleSoft. 

In order for the reimbursement to be paid as a Payment Request, you must first submit the forms to add yourself as a supplier and recieve a supplier ID. You may complete this step at any time before requesting the reimbursement. 

• Add as a Supplier (complete the Supplier Intake Form and W-9 and email to Sal Guzman, [email protected], in Business Services)
• How to Enter a Payment Request 
• You will recieve a completed Voucher form upon approval from Professional Learning to attach to your Payment Request

Need Help?

• Individual 1:1 Training with Business Services

The Professional Learning Funding Request Committee reviews all submitted requests for professional learning funding. The group meets twice a month except for June (see dates at the bottom of the page). 

Steps

1. When you submit the completed forms you get an email notification that the committee has received your forms.
2. When your funding request is approved, you will receive an email confirming you have been approved and for what amount. Then, your packet is sent via Adobe Sign to Business Services for a final signature.
3. Final signatures from Business Services are done by Adobe Sign. Once completed you will receive an automatice email from Adobe with a copy of the signed form. 

If you submitted a pre-Authorization for Travel: 

• Submit your completed forms in mySDCCD/PeoplesSoft prior to travel/conference
• Go to Completing Your Reimbursement for next steps

If you submitted a non-travel funding request: 

• You will receive a signed and completed Voucher form to attach to your Payment Request in PeopleSoft.
• Note: You will need to have yourself approved as an supplier to be eligible to submit a Payment Request. Complete the Supplier Intake Form and W-9 and email to Sal Guzman ([email protected]) in Business Services.
  • Go to the Business Services webpage and scroll to "Purchasing and Contract Services"
• How to Enter a Payment Request

Need Help?

• Individual 1:1 Training with Business Services

Indicate Your Funding Source

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Faculty Travel & Conference Funding  

This fund is contractually reserved for faculty to use for travel and conference related professional learning. This is the first funding source faculty will typically pull from to cover approved professional learning expenses. 

Funding will be approved if the activity is reasonably related to the faculty member's discipline, role at the college, and/or aligns with the college/district mission, strategic plan, or initiatives.

Funding available for FY 2026-27: $37,521.00

Classified & SPAA Fund

This fund is for classified professionals and SPAA unit members to use for professional learning requests. 

Funding will be approved if the activity is reasonably related to the employee's role at the college and/or aligns with the college/district mission, strategic plan, or initiatives.

This fund is currently supported by budget transfers from deans each year. Funding is variable.

Funding available for FY 2026-27: Pending 

AFT Guild Local 1931 Funds

Classified professionals may request union travel/conference professonal development funds if there are no department or campus funds available. 

Complete the AFT form and submit to Jim Mahler by email. 

Student Equity & Achievement Program

No funding allocated from this source for fiscal year 2026-2027.

This fund has been allocated for faculty, classified professionals, supervisors, managers, and administrators to access professional learning funding. 

Funding will be approved if the activity is reasonably related to the employees area and/or work at the college AND meets the criteria for the grant.

When requesting Student Equity and Achievement funding please ensure that your activity reasonably meets the following criteria for the grant. 

Introduction

Per AFT Guild Local 1931 Classified Staff Contract section 15.3 (page 84), unit member classified professionals may submit for tuition reimbursement with a grade of "C" or better from any accredited institution (see section 15.2) including coursework from SDCCD. Employees are eligible for up to $3,500.00 per fiscal year while funding remains. 

 Steps

1. Complete the course with a "C" or better. 
2. Within 60-days of completing the course submit the corresponding form, transcript, and receipts for reimbursement that can include tuition, registration, other fees, books, and transcript. 
3. Email documents to [email protected]

Tuition Reimbursement Form

Educational Incentive Program

Every 12-units earned from accreditited institutions will earn a one-step increase for classified professionals who submit proof of completion (CBA section 15.2). 

Faculty (CBA Article 18.3.3)

• Full-time contract faculty are eligible to request up to $1,200.00 for professional learning activities each fiscal year.
• Part-time faculty are eligible to request a portion of the $1,200.00 based on their current teaching load. For example, if an instructor has a 0.50 FTEF, they can receive up to $600.00.

Classified Professionals, Supervisors, and Administrators

• These stipulations apply when there is funding available. 
• Individuals in this group who are full-time contract employees are eligible to request up to $800.00 for professional learning activities each fiscal year. 
• Part-time (NANCE) employees are eligible to request up to $400.00 per fiscal year